Let’s be honest. We all want to enhance our productivity. And the first step towards achieving that is by learning how to work more closely with your team. The question is, how can teams in a large, and fast-growing company collaborate effectively within and across departments? Many startups and enterprises nowadays are using collaboration software. These tools are not only capable of facilitating internal communication and file sharing but also content creation, managing calendars and much more.
In this article, we will evaluate the top 20 Collaboration software on the market.
What is Collaboration Software?
Collaboration software is a platform or a set of tools that enables teams to easily collaborate in a shared, virtual workspace. Users can often send direct and group messages, share and co-edit files and documents, create, assign and manage tasks and projects, track progress, integrate third party apps for better workflows, and even automate workflows.
What are the benefits of collaboration software?
Collaboration software allows you and your team members to seamlessly communicate and collaborate, manage and complete tasks and projects more efficiently, and ultimately, save time and money. Utilising such software also strengthens team relationships and client relations.
Let’s get started with our overview.
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Samepage is collaboration software that comes with project management, file sharing, and intuitive team messaging. One of the great things about the software is that it does not only get you and your team members on the same page, but it also allows you to easily collaborate with people outside your organisation. Besides, it features a content management system that lets you and your team seamlessly create and work on contents together. Its multi-language support enables teams across continents to stay on the same page too. To find out if it is right for you, use its free plan to get started.
Pricing: Free: $0, Pro & Enterprise: $7 (per member, per month, billed annually)
Slack is a leading and well-known collaboration and communication software. It enables teams to easily collaborate through streamlined team and individual messaging, file storage and sharing, voice and video calling, and more. Customisation and its ability to let users tweak its system to meet the needs of different teams is one of the most powerful features of Slack. Plus, you can also customise notifications based on different triggers such as assistance requirements, code check in, and so forth. However, Slack might be far from an ideal choice if you are looking for collaboration and project management in one place.
Pricing: Free: $0, Standard: $6.67, Plus: $12.50 (per active user, per month, billed annually)
Asana is one of the most popular and advanced collaboration software that is focused on task and project management for teams. It comes with a modern, clean looking user interface and a dashboard that shows you all your tasks, projects, and team members at a glance. Aside from the usual features such as team messaging, file sharing, and project management, Asana is best known for its Smart Inbox feature that keeps all your important information and updates in one place. Users can easily turn the information updates received into actionable tasks with deadlines. Another awesome feature of the software is its ability to let you have instant online meetings with third parties within the platform.
Pricing: Basic: Free (limited features), Premium: $9.99, Business: $19.99, Enterprise: Custom (per user, per month, billed annually)
Workzone is an easy-to-use collaboration software as its strength lies in project management. It conveniently shows you the progress of all projects across departments and campaigns. You and your team can also visualise every project from start to finish with editable Gantt charts. Apart from file storage and sharing, users can also collaborate and live-edit documents and tasks using comment and notification features. The downside of this software is that it takes some extra time to set up and lacks integration options.
Pricing: Quotation needs to requested on the website
Huddle is a cloud-based document and client collaboration software. It allows every user in a dedicated workspace to co-edit, discuss, manage, and share documents securely. Users can also safely share and collaborate with external parties on the platform through branded client portals. Another great thing about Huddle is it integrates well with Microsoft 365 and G Suite productivity apps. However, you can expect to pay a hefty price for its advanced internal and external collaboration features and high level of security.
Pricing: Quotation needs to be requested on the website
Igloo is collaboration software that is somewhat different from the rest of the pack. It makes team collaboration seamless and easier through granting access to information to people who need it. For instance, it brings everyone in an organisation closer through its Company Directory solution. It helps management and leaders in organisations collaborate and work better together with regular employees through Management Hub and Leadership Corner solutions. When it comes to project collaboration, team members can create projects, align them with the values, and work together. The one drawback is that it might not be ideal for day-to-day communication and project management as it is geared towards the ‘bigger picture’.
Pricing: Quotation needs to be requested on the website
Trello is another popular collaboration and project management software that boasts a modern, great looking dashboard and user interface. It is highly configurable to fit your team collaboration and project management needs. Plus, it is mobile friendly and available as native apps on Android and iOS. Collaboration-wise. It also enables users to collaborate on tasks and projects using intuitive, drag-and-drop boards and cards that show overall progresses. Another bonus is you can always use its ‘forever free’ plan to get started.
Pricing: Free: $0, Business Class: $9.99 (per user), Enterprise: $20.83 (per 100 users) (per month, billed annually)
Fleep is a more affordable alternative to Slack and highly geared towards collaboration and communication. One thing that sets Fleep apart from Slack is that it easily allows users to add non-users to conversations through email address without sign-up. Organisations can also communicate and collaborate with one another through open platform. Audio and video calling, file sharing, team messaging, and task boards are also supported. Though Fleep’s plans are much more affordable than most, its features are not as extensive as other software.
Pricing: Free: €0, Business: €5, Enterprise: Custom (per user, per month, billed annually)
Hiver is email collaboration software for teams that is always aligned with your Gmail accounts. It functions as a shared inbox for teams such as sales and support and lets you manage shared inboxes right from its interface. Every email in a shared inbox can be assigned to an owner and be turned into tasks with status bar. In addition, it also offers insights into your team performance with actionable tips on what to fix and how to improve. The downside of this software is its huge price tags that start at $14 per month (per user).
Pricing: Plus: $14, Premium: $24, Enterprise: $34 (per user, per month, billed annually)
Podio is a project management and collaboration software that boasts clients such as Deloitte, Sony, and Volvo. It comes with individual and team conversation features, content management system, and customisable project boards and charts. Besides, it also offers customisable workflows and app templates to help teams collaborate together seamlessly. Users can also add extensions such as time tracking and Gantt Charts to the software for extended functionality. Other third party integrations can be added too to turn it into a collaboration powerhouse.
Pricing: Free: $0, Basic: $7.20, Plus: $11.20, Premium: $19.20
Flock is another collaboration and communication platform that offers a forever free plan for small teams. Like many, it features individual and group messaging, file sharing, video and audio conferencing, virtual company directory, and so on. Discussions in any channels can quickly be turned into tasks with deadlines and reminders. Another interesting feature is the polling feature, which lets you post questions or options and receive anonymous votes from colleagues. Beyond that, you can even streamline and automate processes and workflows such as reimbursement claims right in the app.
Pricing: Free: $0, Pro: $4.5 (per user, per month, billed annually)
Imagine Slack and Trello in one app with workflow automation. That’s what Ryver is all about, aiming to be the communication and collaboration hub of a company. Its proprietary Active Response Technology (ART) is a unique feature that lets you seamlessly automate workflows such as assigning tasks, notifying team members, and exporting data to other apps. Unlike Slack and Trello, it has a Facebook-style, company-wide newsfeed where all company posts are. And you can control who gets to see what you post and say in the app. On the downside, the software might not be great for small teams as there is no free plan and paid plans start at minimum 12 users.
Pricing: Starter: $49 (12 users), Unlimited: $99 (unlimited users), Enterprise: $399 (per month, billed annually)
Unlike the previously mentioned software, Backlog is collaboration and project management software specially designed for developers. Project management aside, it also offers bug tracking and version management in one app. Collaboration-wise, it has useful features such as task management, file management, project milestones, Git and subversion repositories, and more. It is available in mobile apps on iOS and Android as well. If you are looking for solid collaboration software in the IT niche, this is the one.
Pricing: Free: $0 (10 users), Starter: $20 (30 users), Standard: $100 (unlimited users), Premium: $175 (unlimited users), Enterprise: $1200 (20 users) (billed monthly)
GanttPRO is collaboration and project management software that is (as you’ve probably guessed) based on Gantt charts. This software is trusted by brands such as Github, DHL, and HubSpot. It boasts a no-nonsense, intuitive, and attractive interface that makes it easy to use. Apart from building workflows, you can also create and assign tasks, track progress, set deadlines, customise priorities, store and share files, and so on. Furthermore, its awesome Workload feature enables you to check overall workloads of your team members and see who has a heavy workload and who is available to share some of those workloads. Unlike others, it also supports resource planning and allows you to estimate and manage project costs. Go with its 14-day free trial to find out if it works for your team.
Pricing: Individual: $15 (per user), Team: 5 users at $7.90, 10 users at $6.90, 15 users at 5.90 (per month)
Notion is a collaboration platform that lets you store notes and documents, build a knowledge base, manage and collaborate on tasks and projects, and maintain databases. The core strength of this software is that it works as one app for all four core functionalities and users don’t need to use and pay for multiple apps such as Trello, Evernote, and Airtable. Although it is lightweight and its user interface might seem like it lacks features, its collaboration features offer users kanban-board task management and workflow templates. It does, however, lack progress reporting and project milestones features. Overall, it is easy to use and practical.
Pricing: Free: $0 (unlimited members), Personal: $4, Team: $8, Enterprise: $16 (per member, per month, billed annually)
Milanote is collaboration software for creatives, be that individuals or teams. It allows creative teams such as UX designers and brand designers collect and share ideas and concepts and collaborate in a shared workspace. It has readily available and customisable templates for every project. Its Visual Boards can function as a private board, but users can also bring in team members and even third parties such as clients to the board for group chat, comment, and so on. Plus, it is highly secure and offers real time backups.
Pricing: Free: $0 (limited features), Professional: $9.99 (per month, billed annually)
Basecamp is another team collaboration and project management software that offers a wide range of functionalities. It supports real time group chats, file storage and sharing, to-do lists, schedules, and reporting. However, its competitive advantage is its client-facing functionality. Teams can seamlessly collaborate with clients with the click of a button to let clients access files, status updates, or messages. You can even have client emails directly forwarded to the software. However, it might not be suitable for small teams due to its pricing strategy, which favors growing and big teams.
Pricing: $99 per month, all inclusive (unlimited users)
Wimi is a collaboration and project management software trusted by brands such as Tesla, Sephora, and Shazam. It comes with core collaboration features such as task management, unified workspaces, team communication, file sharing, reporting, and video call. Additionally, it also allows you to define access rights for each team member or client to ensure smooth collaboration. Another great benefit of Wimi is that it offers a forever free plan for three users to get started. However, its paid plans per user are slightly higher than some of the competitors.
Pricing: Free: $0 (3 users), Drive: €9, Team: €15, Enterprise: €18 (per user, per month)
Fuze is an enterprise collaboration software that primarily focuses on voice and video communication and instant messaging. It enables users to collaborate with team members through global audio conferencing, web conferencing, webinars, video conferencing, content sharing, group chat, and even contact center. It is easy to set up and simple to use and comes with a nice user interface. For team collaboration on the go, its mobile apps on Android and iOS also come in handy. But when it comes to analytics and API integrations, it might not be as good as you would expect.
Pricing: Quotation needs to be requested on the website
Quip is a collaboration platform that also integrates well with Salesforce. It is a virtual, cloud-based workspace for your team members to share, collaborate, edit, comment, and work on documents, slides, and spreadsheets together. It also has a team chat feature that is built into every document, slide, and spreadsheet so conversations won’t get lost or messy. For teams who frequently work with clients, client sharing is available and seamless. It does however lack in the area of task and project management, which is a big part of team collaboration.
Pricing: $30 (5 users), $10 for each additional user (per month, billed annually)
Excited to change the way you and your team members collaborate? What are you waiting for? Try out one or more of these collaboration software today! Use it to seamlessly communicate and collaborate with your team, enhance project and task management, strengthen team relationships and client relations, and save time and money — all at the same time!
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