Why is Project Management (PM) often still time consuming and inefficient? Are you still repeatedly updating spreadsheets, drowning in post-its and participate in weekly update meetings? That’s really a waste of time and effort. You can have a complete overview of your project in a glance, with a little help from the right software tool. These days there’s more than enough project management software, helping you stay on top of each project.
In this article, Mopinion will explain what project management software is, outline key aspects of project management software functionality that are important to consider when choosing a software for your business and of course, provide you with an overview of the best project management software on the market…
What is Project Management Software?
Project Management Software is software used by a wide range of industries for project planning, resource allocation and scheduling. It enables project managers as well as entire teams to control their budget, quality management and all documentation exchanged throughout a project. This software also serves as a platform for facilitating collaboration among project stakeholders.
What makes a good Project Management Software?
From tracking down deliverables to managing resources and from budget management to collaboration with team members, there is a lot to be considered when running and managing projects. This holds true when choosing the right project management software tool as well. Here’s a list of the top 5 key functionality aspects of project management software to guide you in your decision.
- Task lists – being able to assign and update the status of tasks so that everyone in your team is on the same page is critical
- Schedules – many tools offer calendars, Gantt charts or milestone tools that help you understand where a task fits into the project as a whole and how much time there is to complete it.
- File sharing – being able to share and organise key project documents eliminates time wasted searching for files
- Communication – this is critical in project management as a smooth flow of communication means quick and easy problem solving
- Reporting – this is important for all team members when it comes to updating themselves on the project as a whole. However this is also a huge plus for project managers who want to ensure that the project is progressing and tasks are being carried out in a timely manner
With these aspects in mind, let’s take a look at the top 20 best project management software..
Basecamp is a popular project management software that is widely used by many project management teams. This software offers several different collaboration features such as a designated discussion area where users can leave behind comments. Additionally a recap of the projects your team is working (e.g. statuses and updates) is sent out on a daily basis to your email. Users can contribute to discussions via email as well. If you are unable to find a particular item, you can make use of this software’s powerful search tool to locate files or conversations. Some shortcomings, however, include the lack of milestones and customisation options as well as the inability to add an estimated duration for a task or assign it to more than one user.
Pricing: Basecamp is available to businesses for $99/month. For teachers and students it is entirely free of charge.
2. Teamwork Projects
Teamwork Projects is a great project management software for the project management power user. Teamwork Projects includes all the tools you’ll need to track the development of a project. The app is quite flexible and includes various intuitive features such as Task Management, Milestones (e.g. you can link task lists to Milestones), Messaging, File Storage, Time Tracking tools, and more. Teamwork also helps project teams visualise the project using a marked calendar, gantt chart and set-up reporting. File management support is accessible with DropBox, Google Drive and Box.com.
Pricing: Pricing can range anywhere between $69/month (Small office) to $269/month (Business). They also offer an enterprise package (pricing available upon request).
ProofHub is an online project management app that places an emphasis on simplicity. This project management software is intended mainly for small and growing businesses. Projects are assigned to groups and clients, who are able to discuss, share and edit. Proofhub also offers to create custom roles for users to create Gantt charts. The following are some of the subcomponents of ProofHub: Custom Roles, Task management, Workflows and Boards, Gantt Charts, Reports, Time tracking, Discussions, Chat, Calendar, File management, Notes, and in-app notifications.
Pricing: ProofHub pricing ranges from $45/month to $99/month depending on the number of projects and storage needed.
4. Zoho Projects
Zoho projects is an extensive project management software with a clean and straightforward interface. This software covers the following areas everything from Project Planning (breaking down projects into manageable units) and Gantt Charts (to visual the progress of tasks) to Reporting Tools, Collaboration Software (to ease contact between consultants, vendors, employees and clients) and Document Management. It can also be integrated with tools such as Google Apps and DropBox. Here’s a more in-depth look at Zoho.
Pricing: Zoho offers a free plan that includes 1 project and 10 MB storage, an express plan (€25/month), premium (€50/month) and enterprise (€80/month). These last plans all depend on the number of project and storage space.
Trello is unlike these other project management softwares in that it is an online kanban tool. This means that it visualises an entire project in just one single view. Trello makes it possible to make cards and move them around on the ‘board’. These cards can display – for example, conversations or to-do lists, which can be placed on a board, making them accessible for any of the designated tool users.
Pricing: Trello offers a free package (with unlimited boards, lists, cards and members). It also has a business class package that costs $9.99/month, which includes unlimited ‘power-ups’, which are different features and integrations, and an enterprise package that costs $20.83/month.
JIRA is a popular project management software that caters mostly to agile, software development teams. Within the software, these teams can create customisable scrum boards, kanban boards, and make use of agile reporting (in real-time). Users can also track bugs, view any outstanding issues and monitor time spent per task. JIRA comes with a robust set of APIs that enable users to connect it with many third party softwares.
Pricing: Pricing ranges from $10/month to $1500/month depending on how many users you have. There is also an option to deploy JIRA on your own server for a one-time payment.
In order to keep work organised, the Asana project management software offers Tasks, projects, conversations and dashboards. Many satisfied users say that the catchiest feature this tool has to offer is the ability to add customer fields and track only what is important to you. The software also offers Team Pages where ideas and conversations are shared for all to see as well as a ‘Smart Box’ where team members receive only important project updates rather than all messages back and forth. It can be integrated with a large number of other systems including Google Drive, DropBox, Github, MailChimp and more.
Pricing: Asana offers a basic version which is free, however business can also sign up for premium ($9.99/month) or an enterprise package which offers more control and support (pricing upon request).
Named the Best Online Collaboration tool in 2016 by PC Mag, Podio tool is seen as an ever-growing project management software. It is used mainly for organisational and communication purposes among businesses. Podio allows users to personalise the platform, by defining content structure, reports and overviews. The software also enables users to set up task management flows and a file storage system. Podio can also be used with an internal intranet environment, which allows users from the same company to interact with each other.
Pricing: Podio pricing ranges from $9/month (basic version) to $24/month (premium). There is also an enterprise package with pricing available upon request.
Start with Monday.com by creating your personal workflow. With this workflow you can visualize and highlight elements like time management, text or locations. You can share and work with this tool with your whole team and save time by only recording the important documents and conversations.
Pricing: Monday.com offers different paid plans, depending on the size of the company and the number of users. Starting from Basic €17 (2 users/month) to Pro €39 (2 users/month). They also offer an Enterprise package (pricing available upon request).
Wrike is a cloud-based collaboration and project management software. This tools helps its users keep track of day-to-day operations and ensures that the project is finished within a certain frame and pre-determined cost. When setting up tasks, Wrike can be integrated with other business tools such as Google Apps, Microsoft Excel, Dropbox and many more.
The wrike app also provides the option to transform emails into tasks. This email integration also enables users to create, assign or edit documents from their email account.
Pricing: Wrike offers a free version, professional version (5-15 users, $9.80/user/month), business version (5-200 users, $24.80/user/month), a version for marketers ($34.60/user/month) and an enterprise version (pricing available upon request).
Workfront is a user-friendly project management software offers customisable project dashboards, real-time reporting and clear visibility of all ongoing tasks and operations. It also offers capacity planning and project prioritisation tools as well as notifies teams of work in progress. Workfront can be integrated with other systems such as Adobe Creative Cloud, Google Drive and Microsoft Outlook.
Pricing: Pricing for all packages is only available upon request.
Notion is an all-in-one workspace for individuals and teams. With this tool it’s easy to work together real-time and with the docs project trackers your workflow becomes more efficient. No need to link to Google docs anymore! You can embedd all your current tools in Notion. Notion can be integrated with the following tools: JIRA, Bitbucket, GitHub, Pivotal Tracker and more.
Pricing:Notion offers a free, a personal plan $4/month and business plans $8-20 user/month.
LiquidPlanner is a project management software that adapts to your business automatically. For example, when a user’s priorities and resources change, the software automatically updates these changes. This software also offers cross-project visibility, showing insights into progress, risks and budgets for all projects at once. It’s advanced analytics help users manage project performance, view costs and profits, and monitor resource utilisation, client portfolios and baseline trends.
Pricing: LiquidPlanner has three packages (based on team size and features needed): Small Team ($9.99/month), Professional ($39/month) and Enterprise ($69/month).
Clickup is perfect for process and task management. You can customize your workflow, assign tasks and add different types of dependencies for tasks. If you work Agile, this tool will suit you. Manage your sprints, manage the resources, check the workload of your team and work together with other teams in this tool.
Pricing: CickUp offers a free plan and a paid Unlimited plan (€4.55 user/month) or Business plan (€8.18 user/month).
TeamGantt is a project management software that caters really well to smaller businesses. It is very easy to set up and can probably be up and running within an hour or two. The software allows users to invite colleagues to a gantt chart, which they can also edit once access has been granted. TeamGantt’s only weak points are in-app communication and collaboration.
Pricing: Pricing ranges from $0/month (max 10 users and 1 project) to $175/month (unlimited users and projects).
Backlog is a project management and collaboration tool for different teams in an organization. You can manage projects and tasks wisely and for each team there are special features. Sales teams can track leads, while development teams can assign issues and review code withing this one tool.
Pricing: Offers a Unlimited and Enterprise Edition, pricing for both editions is given upon request.
Celoxis is rated among the top 3 best project management softwares worldwide. This software is simple and straightforward with a responsive interface that includes a Gantt chart view of projects and a number of different financial tools that can help track hours and project income. Celoxis hosts an online version (the SaaS plan) or users can host the data themselves. This software has many great features, but where it really stands out is reporting with its advanced reporting engine, drill-down charts, time-phrased data and flexible/shareable reports.
Pricing: Celoxis has two packages: SaaS ($25/user a month) and On-Premise, which is the self-hosting service ($450/user – one time payment).
Plutio is an all-in-one business management platform designed to help you manage projects and tasks, create proposals and send invoices. Track your time from anywhere and visualise everyone’s time entries in a powerful time-sheet, with Plutio you stay organized.
Pricing: Plutio offers a paid plan for individuals $15/month, Studio plan $20/month and a Team plan $30/month.
Flow makes it easier to work with larger teams, and gives you clearer visibility into everything happening at every level of your organization. It is a simple project and task management tool that helps you to plan and manage projects, teams and workflows. With a clear timeline it’s easy to plan ahead and check the status in one overview.
Pricing: Starter $5.95 user/month or Pro $11.95 user/month.
Last, but certainly not least is ProjectManager.com. This award-winning tool has several nice features including task management and time sheets, both of which can be updated remotely. This project management tool also offers its users Gantt charts, Project Planning features and a real-time dashboard.
Pricing: Pricing starts at $35/month for a single user. However, they also offer two team packages: $20 per user/month for a team of 10 users and $25 per user/month for a team of 20 users. Additionally, ProjectManager.com offers an enterprise package (pricing available upon request).
Choosing your PM software
In order to choose the right project management software, it’s important to consider factors such as the size of your business and team, how many features you require and which of those features you most value. Either way, I think you’ll quickly realise that having such a software in place will make your day-to-day work much easier.
We hope this overview has given you some inspiration in choosing which project management software might be right for your business. If you have any suggestions or know of other great project management software, please feel free to put them in the comments below.
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