What is Customer Feedback? A guide to collecting and analysing your data

Are your customers getting value out of the online experience you’re offering? Are they satisfied with your products and services? And just how loyal are they to your brand exactly? These are the questions customer feedback will help you get the answers to. In return, this clarity and better understanding of customers’ needs is what will help us ensure our efforts will bring the desired results. But how do you get started? And what does the process look like from start to finish? Let’s dive in…

In this post, we will define customer feedback and outline the three pillars of the customer feedback management process, including which metrics and digital channels to use and how to bring your feedback program full circle with analytics and closed loop feedback techniques.

What you’ll learn:

  • What is customer feedback?
  • The customer feedback management process
  • Collecting customer feedback (with survey template examples)
  • Analysing customer feedback (with chart examples)
  • Closing the loop with customer feedback

What is customer feedback?

Customer feedback is data collected from online visitors – whether that’s via websites, mobile apps or within email campaigns – which expresses the visitor’s reaction to a product, service, or their overall experience on the digital channel. These insights are then used by various digital roles – such as digital marketers, UX designers, web analysts, mobile marketers, and more – to improve the experience.

The customer feedback management process

Customer feedback management (CFM) is the process of collecting, analysing and closing the loop with customer feedback with the goal of optimising the online customer experience. In other words, CFM brings customer feedback full circle.

1. Collecting customer feedback

There are a variety of channels upon which your organisation can collect customer feedback. And depending on your goals, there are also a number of different customer feedback metrics you can measure within your customer feedback surveys that will give you the insights you need to optimise the online experience.

But before we dive into a bunch of examples, let’s look at the two different methods for collecting this feedback: active feedback and passive feedback.

Active customer feedback is essentially customer feedback that is captured ‘in-the-moment’. This type of feedback survey is company-initiated, meaning depending on the rules set in place by the organisation a survey will appear on the page. Potential rules might include: time on page, exit intent, scrolling to the end of a page, etc.

Passive customer feedback – on the other hand – is customer feedback that is captured from a survey that is initiated by the user by clicking on the form, i.e., via a feedback button. This feedback collection method puts the power in the customer’s hands to provide feedback when they wish. Typically that is why many organisations place a feedback button on all of their pages of the website, thus making it possible for the customer to choose when they provide feedback.

Passive feedback typically gathers generic on-page feedback and insights into the general user experience, whereas active feedback often gives insight into a targeted area or funnel.

Our advice? Apply both methods to your digital channels to collect a wide variety of customer feedback.

Then, of course, there are different types of customer feedback surveys you can leverage depending on your goals. Let’s take a look at some customer feedback survey examples below.

Customer feedback survey examples
We’ll start with the most popular digital channel: the website.

Website feedback
Website feedback helps organisations understand which areas of their website are performing well and which areas can be improved upon, i.e., certain pages and funnels that are key to the customer journey, or even online content. As previously mentioned, this type of customer feedback can be collected in a few different ways: via a generic feedback survey which is accessible via some or all pages on the website (a passive feedback survey), at the bottom of a webpage via an embedded survey, or as a pop-up / slide-in survey (an active feedback survey).

Within these surveys you can choose to gather different metrics such as Net Promoter Score (NPS), Goal Completion Rate (GCR), Customer Effort Score (CES), Customer Satisfaction (CSAT), or even ratings such as stars, smileys, number scale, etc.

NPS is one of the most popular loyalty metrics and is a great way of gauging customer loyalty online.

NPS customer feedback survey

GCR measures the number of visitors who have completed a specific goal on your website or mobile app.

GCR customer feedback survey

CES is a metric used to understand how much effort it took your customer to achieve his/her goal.

CES customer feedback survey

CSAT is essentially a measurement of how well your website meets the expectations of your customer.

CSAT customer feedback survey

Ratings can be used to gauge sentiment and general opinions of website visitors. These are typically used in passive feedback surveys.

Customer feedback rating survey

Email feedback
Email feedback plays an important role in customer-centricity. This type of customer feedback will enable you to provide a platform for two-way communication with your customers, where they can share their thoughts and perceptions of your email(s) and the information you’ve provided. There are various ways your organisation can collect feedback in email campaigns. The most simplistic method is to deploy an embedded survey with thumbs up and thumbs down. We often see this type of feedback used in newsletters and service emails, which are typically content-rich.

Newsletter thumbs customer feedback survey

Additionally, organisations can gather NPS feedback within their emails. A great example of when to use this is within a post-purchase email, as the recipient has already experienced the customer journey from start to finish.

Post-purchase NPS survey

For a full list of email feedback templates, check out this post.

In-app feedback
As the use of mobile continues to grow, in-app feedback (also referred to as mobile feedback) has become a very powerful and necessary type of feedback. In fact, there’s an entire movement – ‘mobile first’ – which is pushing organisations to put more focus on the performance of their mobile apps. Customers have high expectations when it comes to the performance of these apps, making a good mobile experience a must.

In-app feedback gives organisations the means to gather feedback in a way that suits mobile apps. After all, the screen is different, space is limited and usability is of the utmost importance. Providing customer feedback must therefore be a smooth and effortless process and requires a slightly different approach. In fact, in addition to mobile-specific targeting techniques, some customer feedback tools offer solutions that enable users to gather mobile metadata and capture in-app screenshots to better define mobile issues.

With this type of feedback, many of the same metrics used for websites can be used here as well. For example, CSAT, NPS, and so on.

Here are a few examples of how these customer feedback surveys might look in-app:

CSAT mobile customer feedback survey

Example of a CSAT in-app survey

NPS mobile customer feedback survey

Example of an NPS in-app survey

2. Analysing customer feedback

The next step in the customer feedback management process is to analyse your customer feedback. Therefore it is important to leverage a feedback tool that offers comprehensive customer feedback analytics. Analysing customer feedback is important for bringing feedback data together and identifying key trends and bottlenecks. Sure, you can export all of your data to another tool and analyse it there, but that is often time-consuming and cannot be done in real-time.

However, getting started with the analysis process can be a bit tricky and somewhat overwhelming for some organisations. Where do you start? How should you set up your dashboard for the best results? Which chart-building techniques will help you derive the most relevant insights from your data?

That is why we’ve written up a full article about customer feedback analytics.

Customer feedback analysis examples
The good news is, there are endless charts you can use to digest all of your feedback data. We’ve listed a few below (which you can find more extensive information on in the article listed above.

Identify trends over time

NPS customer feedback chart overtime

Cross analyse different channels or even countries

Cross analyse multiple digital channels

3. Closing the loop with customer feedback

Having gathered and analysed your customer feedback data, the last and final step is to close the loop with the customer and bring all of your efforts to a profitable conclusion. Closed loop feedback is essentially how you can ensure your customers and prospects ultimately buy from you and remain happy, loyal customers.

First you’ll need to stay on top of your feedback internally. There are several tools within customer feedback software that enable you to do so, including tagging, assigning feedback items to colleagues and even setting up alerts so that feedback is processed quickly. These tools help you distribute and manage feedback across multiple departments.

Closing the customer feedback loop

Then you’ll need to revert back to your customers. Try prioritising feedback by implementing timescales. When it comes to online channels, customers generally want a resolution as quickly as possible, so it is advisable to bear this in mind internally. Track the progress of your actions and revert back to the customer to let them know their feedback is being processed and the team is working on a resolution.

And then, of course, when the issue has been resolved, be sure to notify the customer (or group of customers) depending on how widespread the issue is.

Nourish your online experience with customer feedback!

As with many improvement programs, it is critical that you carry out your customer feedback management program from start to finish and do so continuously. This means continuously collecting feedback on all the relevant digital channels, evaluating this feedback in your charts and dashboards and circling back to your customers. Keep in mind, however, that not all customer feedback tools enable you to easily analyse and take action on your feedback within their software. So make sure you have selected a software that brings your feedback full circle, like Mopinion.

Mopinion is an all-in-one customer feedback tool that helps organisations collect and analyse website, mobile, and email campaign customer feedback. It has an easy-to-use interface, with which users can build, design and configure feedback forms however they like. Mopinion users can also target specific groups of visitors with feedback forms and gain insights into why they are struggling to convert. Once collected, feedback items can be visualised in customisable dashboards and charts for advanced analyses. Additionally, digital teams can share and take action on these feedback items in a timely manner with the help of smart alerts.

Ready to see Mopinion in action?

Want to learn more about Mopinion’s all-in-1 user feedback platform? Don’t be shy and take our software for a spin! Do you prefer it a bit more personal? Just book a demo. One of our feedback pro’s will guide you through the software and answer any questions you may have.