Want to step up your game in managing projects and tasks? Think you and your team need to find a way to be more productive and efficient in completing tasks and projects? You’re not alone. And there is a way to make work more productive and projects more successful. Let me introduce you to task management software. Many enterprises, big or small, use task management software to collaborate better and achieve more, and so should you…
In this article, we will tell you a little bit more about task management software and what benefits these tools can provide for your organisation. We will also outline our top 20 task management software.
So what is task management software?
Task management software is a platform or tool that enables you and your team to break down large projects and big goals into manageable tasks, then effectively collaborate together in a shared virtual workspace. Other than project and task management, such software typically lets you map out your project plan, assign tasks and deadlines, track time, communicate with team, share and store files, integrate third party apps, gain insights into performance and more.
What are the benefits of using task management software?
First, you and your team can create, manage, and complete projects and tasks in a timely, effective and painless manner. Next, it saves your team time and improves productivity when everyone is constantly on the same page and is able to communicate, share files, and collaborate with ease. Last but not least, every project can be a success with the right software and usage.
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MeisterTask is an online task management tool with an attractive, intuitive user interface that makes it fun and simple to use. Users can create unlimited projects (in all paid plans) with customizable Kanban-style sections, then add team members for a smooth, collaborative task management experience. Tasks in MeisterTask act as communication hubs: from here you can set due dates, share files, communicate with team members via comments and @mentions, and create checklists to split larger tasks into manageable to-do list items.
Workflows are made even more efficient through clever automations that reduce manual click-work, while integrations with popular software like Google Workspaces and Office 365 allow seamless integration into any digital ecosystem. Additionally, a recently-revamped reports feature provides an at-a-glance overview of progress and allows users to locate bottlenecks and inefficiencies quickly.
MeisterTask’s “forever free” basic plan is great for beginners and small teams to manage up to three projects with core functionality.
Pricing: Free: $0, Pro: $8.25, Business: $20.75, Enterprise: Custom
ProofHub is a top-rated project management and team collaboration software that offers a suite of advanced features, including a powerful task management tool, under one virtual roof. It allows users to create tasks and subtasks, assign them to an individual or group, and monitor their progress at every stage of the project from any location and on any device. Their Kanban board gives users a clear view of work in progress in a particular workflow while their Gantt chart enables users to manage task dependencies. Their Table view provides a simple and clear view of all your to-do tasks and you can categorize them as needed.
Pricing: The Ultimate Control plan is packed with all basic and premium features and is priced at $89/month, billed annually
Monday.com is more than your typical task management software; it describes itself as ‘all your work in one visual, collaborative space’. It’s intuitive and easy to use with fast onboarding via email invite and drag-and-drop features. Besides, it has many templates for every use case, all ready to use and easily customizable to suit your project needs. Apart from group messaging, file management, time tracking, and project overview, it integrates well with many tools such as Slack, Zapier, and available as mobile apps.
Pricing: Basic: $25, Standard: $39, Pro: $59, Enterprise: $118 (5 users, per month, billed yearly) (Lower prices available for bi-annual billing, higher for monthly billing)
Asana is one of the most well-known task and project management software that has a uniquely clean and beautiful interface. It’s suitable for every different project, from marketing campaign to company goals. Another great thing about Asana is its Timeline that easily lets you visually map out your project plan to the minutes, share it to get everyone on the same page, modify plans as changes occur. You can also seamlessly integrate over 1000 apps and tools from development to reporting into Asana.
Pricing: Premium: $9.99, Business: $19.99, Enterprise: Contact sales (per user, per month, billed yearly) (higher prices for monthly billing)
Smartsheet is another prominent name in the collaborative task and work management software industry that boasts clients like Netflix, Cisco, and Paypal. It’s one of the few tools that has automation features that allow users to automate repetitive actions such as approvals and requests without the help of IT. In addition to normal app integrations, this software integrates well with enterprise applications such as Salesforce and Jira. It’s available in both Android and iOS apps.
Pricing: Individual: $14, Business: $25 (per user, per month), Enterprise: Contact sales
Basecamp is one of the highly affordable task and work management software that boasts unlimited users and all-inclusive features for $99 per month, provided that your company has more than 10 employees. Its all-inclusive features include team messaging, task management, schedules, and file management and storage. Other than Windows, this software is available on Mac, iOs, and Android. However, the major drawback of this software is that the fixed pricing is not ideal for startups and small businesses with less than 10 users. If you want to give it ago, know that it offers 30-day free trial.
Pricing: $99 per month, all inclusive
Trello is one of the few software in the task and work management industry that offers a forever free plan with limited features. With Trello, to manage tasks and projects is as simple as creating a board, inviting your team, creating a workflow with lists or steps, adding ‘cards’ (tasks), and throwing in any details. It also lets you add third-party apps, from automation to HR operations, directly into your board to enhance your productivity. This software is available on the web, PC, Mac, iOS, Android — all with instant notification that synced across all devices.
Pricing: Free: $0, Business Class: $9.99, Enterprise: $20.83 (per user, per month, billed yearly) (higher prices for monthly billing)
Wrike markets itself as the right task and work management software for any team, from creative teams to marketing teams. It has all the features you will need: project planning and management, team collaboration, real-time reporting, customization, integrations, security, and support. Like Smartsheet, Wrike enables you to automate request forms and assignment to the right team with Dynamic Request Forms. It also automatically prompts reviews and approvals from the right people for you. Last but not least, you can also gain instant insights into any teams and projects with readily available report templates.
Pricing: Free: $0 (up to 5 users), Professional: $9.80, Business: $24.80, Marketers & Enterprise: Contact sales (per user, per month, billed yearly)
GanttPRO is a great online Gantt chart software with a very intuitive interface and nice UX/UI design. The tool has a short learning curve so even newcomers will figure out in minutes how everything works. This Gantt chart maker offers powerful tasks management, resource management, cost management, time tracking, and team collaboration. Another great feature in GanttPRO is hundreds of ready-made templates for a variety of industries: software development, marketing, construction, event planning, manufacturing, etc. If you need to engage any third parties to your project such as stakeholders, clients or any other, you can share a public URL with the right to view or simply export your plan in PDF, PNG, and XLSX formats.
Pricing: Individual: $15 per user per month billed annually. Team: starts at $5.90 per user per month billed annually. Enterprise: contact sales.
Calling itself ‘the productivity platform’, Clickup is one of the few software that offers a forever free plan with unlimited users and projects. Like most software, you can use it to manage projects and tasks, collaborate with your team, track time and stay on schedules, and work with guests. It also supports process management, full customization, reporting, and integration. Besides, it’s worth noting that it can easily help you switch from rival platforms such as Asana, Trello, and more. The biggest advantage of Clickup is its affordable, competitive pricing that costs no more than $9 per user for its Business plan.
Pricing: Free: $0 (unlimited users and projects), Unlimited: $5, Business: $9 (per user, per month, billed year)
nTask is a multilayered project management software designed to cater every aspect of your project without switching applications. It gives a smart over-all coverage to your project needs starting from initiation till project closure. Devise powerful project plans through native Gantt charts and monitor performance via timesheets. The tool also ensures a smooth project lifecycle by allowing you to timely track and resolve project issues and risks. Moreover, the elaborate meeting management module saves you the horror of unproductive team meetings. The tool can also be integrated with Slack to stay aligned with your team goals. All this is facilitated through a clutter-free placement of features, along with an intuitive, user-friendly interface.
Pricing: nTask offers a Free (unlimited tasks, unlimited meetings, up to 5 free workspace, 5 projects, timesheet management, issues and risks management), and a Pro ($2.99 – unlimited everything) plan.
Quire is a visual collaboration and task management platform that is used by global brands such as Google, IBM, and Asus. It lets you plan workflows, tasks, and projects, assign them to people responsible, and comment and track progresses — all visually. You can easily share projects with clients and anyone else too. It is available on Google Chrome, Android, iOS, Windows, and Mac and integrates well with Slack and Github. Another amazing thing about Quire is that it is absolutely free for the time being, each account can have up to 35 organisations, 80 projects, and 30 members.
Pricing: Free for the time being
Streamtime is a project and task management platform that combines task management with creativity. It offers time tracking, task planning, quoting and invoicing, scheduling, and reporting. With a premium plan, you can even integrate it with Quickbooks and Xero accounting software. The major setback of this software is that it is not as feature rich as other rivals and only available on iOS, but not on Android. However, if you are a freelancer or your team is small, its free plan is pretty decent for getting started.
Pricing: Free: $0, Standard: $13.5, Standard+: $18, Premium: $27 (per user, per month, billed annually)
Sendtask is another free task and project management software, which is currently in Beta and offers unlimited users and tasks. With Sendtask, you can create and manage tasks and projects, communicate and collaborate with your teams, share files, schedule due dates, and set automatic reminders. It’s available on desktop as well as iOS and Android. Besides, you can integrate it with Slack, Evernote, and email. Its integration feature is also one of its biggest limitations because it doesn’t support any other integrations. Plus, it lacks reporting and progress tracking features.
Pricing: Free, unlimited users and tasks (Currently in beta)
Favro is a planning, collaboration, and task management platform made for organisations. It aims to facilitate collaboration and communication among all employees in an organisation with tasks as the center focus. Web-based as well as available on Windows, Mac, Android and iOS, Favro has an impressive suite of functionality: responsive and scalable backlogs for project planning, Kanban and Scrum tools, reporting and progress tracking, and workflow automations. It supports integrations with Zapier, Dropbox, Slack and more. To find out if it is right for you, you can start with a 14-day free trial.
Pricing: Standard: $34, Enterprise: $63.75 (5 users, per month, billed annually. Higher prices for monthly billing) (10, 25, 50, 100, 100+ users available at higher prices)
Samepage is a collaboration and task management platform that lets you create an organisation and invite your teams onboard so that everyone can be on the same page while managing and collaborating on tasks and projects. It lets you visually manage teams and people, communicate with them, manage content, share and manage files, assign and track tasks, and many more. Besides, it also supports up to 10 languages and plenty of integrations. One of its most impressive features yet is direct file editing that enables multiple members working on a same virtual “page”; one member can be adding and assigning tasks and another adding visuals and maps to collaborate virtually in real time.
Pricing: Free: $0, Pro & Enterprise: $7 (per member, per month, billed annually)
ActiveCollab is project and task management software that claims to have more than 50,000 teams using its software. It works as a virtual workspace that lets people plan, organise, and manage tasks and projects in a visual and intuitive way. Task management aside, it enables you to communicate and collaborate with your team members through comments and inbox, monitor and track progresses, and even get paid by creating and sending invoices. Another benefit of ActiveCollab is its affordability, which cost no more than $7 per member, per month.
Pricing: $6.25 per member, per month (annual billing); $7 for month billing
Hitask is a simple and straightforward task management platform that is easy to use and minimalist. It lets you create, organise, and manage tasks, projects, and events with file sharing, calendar sharing, time tracking, and selective permission sharing functionalities. Like most, it also supports team chat, task comments, reports, integrations, and more. You can even work offline with its Android and iOS mobile apps and changes will be updated once the internet connection is back. However, Hitask is not great in automations if you are into that.
Pricing: Team Free: $0, Team Business: $5, Enterprise: $20 (per user, per month)
Calling itself “the productivity platform”, Hive is trusted by Starbucks, Uber, WeWork, and Harvard University among other renowned brands. It allows you to plan projects and task with project layouts and action templates, assign, manage and track tasks with action cards, and even collect important information with forms. Its comprehensive communication features boasts fully integrated email inbox, message and video chat, meeting notes that can be directly turned into tasks. Hive also leverage AI and machine learning to come up with Hive Analytics that provides insights into team productivity and project risks. Before you commit, you can start with a 14-day free trial.
Pricing: Professional: $12 (per user, per month), Enterprise: Custom
Vabotu is a relatively new team collaboration and task management platform. It lets you and your team members easily collaborate and communicate on the platform through instant messaging, file sharing, and comments. Task-wise, it allows you to create, manage, assign, and track tasks — all from Task Boards. Vabotu’s most impressive feature yet is its design feedback system that lets members add comments directly to designs (exactly where a comment is directed at). Although Vabotu offers a 60-day free trial (longer than most) and only charges $9 per month for unlimited users, its features are not as rich and complete as other rivals. Plus, it still doesn’t have native Android and iOS apps yet.
Pricing: $9 per month for unlimited users
Increase your productivity with task management software
And there you have it, our top 20 Task Management software! As always, there are more differences among them than they seem at first. Be sure to find the right type of task management software that fits your business needs. Regardless of their differences, they will help you in effectively managing tasks and projects, increasing productivity and team collaboration, saving time, staying on schedules, and ultimately making every project a success.
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